Office Manager - MAHG

Landmark PLC, Certified Public Accountants
Job Description
Job Title:                    Office Manager-
Roles:                            Administrative Assistant/ Studio Coordination Reports to:      
MAHG Principals
Job Summary:
-Miscellaneous filing – drawings and paperwork
-Take phone messages and e-mail them to staff
-Scanning/archiving documents to pdf
-AIA Contracts – Owner and Contractor
-Advertising and Bidding
-Organize bidder’s list
-email out sign in sheets
-type and email out addendums
-Bid forms
-research contactor license numbers
-Process pay applications
-Assist in developing project specifications
-Assist with marketing production
-Experience with Adobe Creative Suite
-Posting on social media for business
-Facebook
-Instagram
-Assist with cost estimate production
-Assist with shop drawings/submittals
-coordinate receiving and sending back out
-organize files and samples
-Assist with jobsite reports
-Assist with meeting notes
-Organize
-Licenses – corporate and individual
-AIA memberships
-Business Licenses
-Chamber and civic MAHG memberships
-Assist in coordinating Lunch and Learns with vendors/manufacturers
-Inventory office supplies
-Manage phone system
-keep voicemail current and train new employees on system
-Other duties as requested
Time:                             40 hours

Insurance:                    Health Insurance, Dental Insurance and Life Insurance.
MAHG pays 100% of employee’s premiums.

Profit Sharing:          3% Safe Harbor mandatory. Each employee has a separate account in which
they select their own investment vehicles from those offered by the Plan Administrator.

Vacation:                   2 weeks (10 working days).  Paid Holidays include New Year’s Day,
Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day.

Sick Leave:             Accrues on a monthly basis of one-half day per month and may be carried
forward each year until a maximum of twenty days have been accumulated.
 
Contact Information